Dear Customer,

hereby to inform you about the methods of processing the personal data of your contacts / employees / collaborators pursuant to the European Regulation EU 2016/679 for privacy. With reference to it, we will report any need to process the same data outside the EU. Finally, we remind you that once you have concluded the legal terms for the custody of the personal data that you will provide us (eg for tax or other legal purposes), you can ask us to delete them from our archives.

Therefore, the data transmitted by you or transmitted by your contact persons / employees / collaborators will be managed and processed by us as reported in this informatio

1. Object of treatment

The Data Controller processes personal, identifying and non-sensitive data (in particular, name, surname, tax code, VAT number, email, telephone number – hereinafter, “personal data” or even “data”) communicated during the contract or of work.

2. Purpose of the processing

Personal data are processed:

3. Methods of processing

The processing of personal data is carried out by means of the operations indicated in art. 4 of the Privacy Code and art. 4 n. 2) GDPR and more precisely: collection, registration, organization, storage, consultation, processing, modification, selection, extraction, comparison, use, interconnection, blocking, communication, cancellation and destruction of data. Personal data are subjected to both paper and electronic and / or automated processing.

The Data Controller will process personal data for the time necessary to fulfill the aforementioned purposes and in any case for no more than 5 years from the termination of the activity for the purposes of service and for fiscal-administrative management.

4. Access to data

The data may be made accessible for the purposes referred to in art. 2.A) and 2.B):

5. Communication of data

Even without your express consent (pursuant to Article 24 letter a), b), d) Privacy Code and art. 6 lett. b) and c) GDPR), the Data Controller may communicate your data for the purposes referred to in art. 2.A) to Supervisory Bodies, Judicial Authorities as well as to all other subjects to whom communication is mandatory by law for the accomplishment of the aforementioned purposes.

6.Data transfer

The management and storage of personal data will take place on servers located within the European Union, owned by the Owner and / or by third party companies duly appointed as Data Processors. The servers are currently located in Italy and the EU in general. The data will not be transferred outside the European Union. In any case, it is understood that the Data Controller, if necessary, will have the right to move the location of the servers to Italy and / or the European Union and / or non-EU countries. In this case, the Data Controller ensures from now on that the transfer of data outside the EU will take place in compliance with the applicable legal provisions by stipulating, if necessary, agreements that guarantee an adequate level of protection and / or adopting the standard contractual clauses provided for by European Commission.

7. Nature of the provision of data and consequences of refusing to respond

The provision of data for the purposes referred to in art. 2.A) is mandatory. In their absence, we will not be able to guarantee the provision of the services requested and contracted by you.

The provision of data for the purposes referred to in art. 2.B) is optional. You can therefore decide not to allow access to any data by third parties, even if previously authorized.

7. Rights of the interested party

The staff referring to you, in your capacity as an interested party, have the rights referred to in art. 7 of the Privacy Code and art. 15 GDPR and precisely the rights of:

Where applicable, they also have the rights referred to in Articles. 16-21 GDPR (Right of rectification, right to be forgotten, right to limitation of treatment, right to data portability, right of opposition), as well as the right of complaint to the Guarantor Authority.

9. How to exercise rights

You and your contact persons can exercise the rights at any time by sending:

10. Owner, manager and agents

The Data Controller is Vema S.r.l, The updated list of data processors and persons in charge of processing is kept at the headquarters of the Data Controller.

11. Changes to this Notice

This information may be subject to changes.
In this case, the most updated version will be promptly sent.

The Chief Executive Officer
Vema S.r.l.

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